Payroll Manager

Unilever is currently hiring for Payroll Manager!

Job Title: Payroll Manager

Function: HR

Work Level: WL1

Location: Karachi Head Office

Reports to: Senior Finance Manager – Payroll & Funds

Terms & Conditions: Full-Time

ABOUT UNILEVER:

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

The purpose of this role is to ensure accurate, compliant, and efficient payroll management for all Unilever employees, integrating statutory obligations, audit controls, and stakeholder coordination. It serves as a key function bridging HR, finance, and legal teams to deliver seamless payroll operations while safeguarding data privacy and driving process enhancements.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

Payroll Processing:

• Managing payroll for white collar & blue collar approximately 2000+ employees and handling employees queries. Liaisoning with salary input providers for any query and ensuring all approvals in place.
• Adhering to payroll controls and governance and ensuring 100% compliance.
• Ensuring income tax deduction and other statutory deductions as per applicable law and depositing monthly TDS and filing IT returns.
• Approvals of loan as per the policy and processing in payroll system. Sharing schedules with regional team
• Payroll accounting and sharing monthly payroll related reports with different stake holders.
• Coordination with treasury team for funds arrangement for payroll disbursement also handling all bank related queries.
• Managing shares deductions & submission of shares file to Global/UK team on monthly basis.
• Provide Support to local Tax team & Deloitte (Local & Global) for Tax returns of our IA's and STA's. Reconciliation & Submission of Annual Tax Reports to Local Govt.
• Processing full and final settlements. Adhering to F&F checklist
• Reconciliation of payroll with various lenses for 100% accuracy
• Vendor management for timely and 100% accurate payroll processing.
• Adhering to payroll approvals processes and payroll disbursement thru bank portal.
• Collecting life certificates from pensioners
• Payment of medical reimbursement of factories
• Liaisoning with global mobility team and host country for cross charging for STA host-based employees.
• Processing Joiner, Leaver and Movers working in accordance with the payroll calendar.
• Payroll orientation in weekly onboarding sessions.

Audit & Controls

• Check monthly controls as per global control framework and ensuring 100% compliance.
• Share the monthly report with GFA department for the monthly control
• Handling internal and external statutory and Sox audit end to end
• Maintaining data confidentiality for employee’s personal data
• Bringing automation in current processes. Coordinating with reward and tax team on innovative ideas for salary and benefits
• Booking of accruals for the annual budget and coordinating with finance partners for any queries on accruals or monthly salary accounting
• Liaisoning with reward / tax and legal team for incorporating any statutory amendment or new policy in payroll system.

HR Operations

• Support HR in resolving local ER / IR issues (including payroll errors / rejects, grievances, any dispute).
• Ensuring Unilever’s compliance with local legislation by maintaining relationships with the relevant bodies, representing local sessions, and maintaining relevant payroll records.
• Ensuring Unilever’s HR data accuracy and privacy by liaising with the HR Shared service center on data management activities (position management, data cleansing, reporting lines etc.)

Keyinterfaces and relevant stakeholders for this role:

• You report directly to the Senior Manager Finance Payroll & Funds
• You work with local employee representative bodies.
• You interface with the Global HR Expertise & Payroll teams

WHAT YOU WILL NEED TO SUCCEED

Experience & Qualifications

• 6-8 years of HR Generalist experience focused on payroll and labor relations.
• Good knowledge of local employment / labor laws
• Working knowledge of HRIS systems (e.g. Workday, SuccessFactors, Sofcom)

Skills

• Good administrative, negotiation and influencing skills
• Strong communication skills 
• Meticulous attention to detail
• Driven and results oriented
• Pro-active, energized, and positive
• Personal Mastery

Leadership:

• You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
• As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

• Critical SOL (Standards of Leadership) Behaviors
  • PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.
  • PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.
  • CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.
  • PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside Unilever.
  • AGILITY: Explores the world around them, continually learning and developing their skills.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.